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Qualifications and Factors to Determine Leave Benefits
Revised Administrative Regulation on Family Medical Leave: Significant updates to the City’s Administrative Regulation regarding Family Medical Leave will be effective June 1, 2023. The revised regulation aims to provide clearer guidelines on how to request a leave, leave notification, and medical certification process. Additionally, it changes the calculation of the leave year from a 12-month look-back to a rolling forward year. This change was made to align with the leave year calculation for Paid Leave Oregon which starts in September. All employees are encouraged to familiarize themselves with the revised regulation which is available on the City’s Springboard page under the “Resources/Administrative Regulations & Policies“ section.
New Protected Leave Request Submission Process:Â Starting June 1, 2023, all new protected leave requests, including Family Medical Leave and Military leave, should be submitted through our leave management provider, Lincoln Financial. This change streamlines the leave request process making it more efficient and organized for both employees and HR. You can submit a protected leave claim online or by phone:
- How to Report Your Absence
- Online: MyLincolnPortal.com (Company Code LF1073CIT)
- By Phone: 888-408-7300
You will speak directly with a claim specialist.
Be prepared to answer some questions about yourself and your absence when you submit your claim.  If you need help or have questions, please reach out to Human Resources by calling (541) 726-3705.
Protected Leave Supporting Documentation
- Administrative Regulation – Family Medical Leave
- How to Report Your Absence
- Employee Guide to Protected Leave
- Supervisors Guide to Protected Leave
Family Medical Leave Act (FMLA)
Oregon Family Leave Act (OFLA)
- OFLA Leave Law
- Oregon Sick Time
- Reasonable Accommodations for Pregnancy and Childbirth
- Break Time for Nursing Mothers
- Domestic Violence, Harassment, Sexual Assault or Stalking Protections
