Commercial Property Management Services Request for Proposals

Project Description

The City of Springfield issues this Request for Proposals for the purpose of soliciting property management services for real property owned by both the City of Springfield and Springfield Economic Development Agency (SEDA). The City and SEDA seek a responsive and responsible firm to manage these leased and unleased properties through the City Council and SEDA Board’s considerations and decisions for the properties’ future uses. These properties range from industrial buildings, commercial buildings, future property for redevelopment, and light-medium industrial properties both with and without tenants. The intent of holding these properties ranges, and ultimately it is up to City Council and the SEDA Board for what their future entails. The City and SEDA appreciate your input and participation in this process.

A Request for Information (RF) was solicited in 2017 for information on property and portfolio management services. The posting and responses to that RFI served as a foundation for this solicitation. Since 2017, the City and SEDA’s property portfolio has grown and requires professional contract and tenant oversight until the policymakers determine the future use of the properties.

The City has greatly improved its property management program since 2017. However, it is still administered in a piecemeal fashion, and many of the tenants are long-term, “legacy” lessors. The goals of hiring this body of work are as follows:

  • To establish a consistent and professional approach to managing tenants in current spaces and marketing new spaces as directed.
  • To achieve stability and expertise in managing the City and SEDA’s leased and unleased properties.
  • To build predictability for tenants and the City by creating a cycle for the administration work within property management.
RFP Document

Project Schedule

All dates, times and locations are subject to change

RFP Opens September 21, 2023
Request For Clarifications Due October 5, 2023 at noon local time
Solicitation Protests Due Same as request for clarification
Responses to Clarification Due October 12, 2023
Proposals Due October 25, 2023 at 2:00pm local time
Review and Interview October 31, 2023
Intent to Award Notice (Approximate) November 3, 2023
Contract Award (Approximate) November 14, 2023

All questions regarding this project should be addressed to the Contract Analyst identified below.

Yueyin Lin Phone: 541 726-3709 Email:

Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing Yueyin Lin at

The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.

View Clarification Log Last Posted: N/A Any Questions and answers that do not amend or supplement the RFP will be posted here

Addenda Issued

Addendum Number Addendum Date Date/Time Posted