P21192 – 2024 Maintenance Hole Rehabilitation

Project Status:

Project is out for bid. Construction is planned for Summer 2024

Project Description:

Work consists of 22 minor adjustment of maintenance holes at various locations in Springfield. Construction activities involves saw-cutting around existing maintenance holes, removal of existing pavement, replacing maintenance hole frame and lid, and resetting frame and lid in new early-strength concrete to match existing road grade to create a smooth travel surface. 

Abridged Bid Book

If the pre-bid meeting is listed as MANDATORY bids will not be accepted from bidders unless it can be confirmed by a signature on the Pre-Bid Meeting Sign-in Sheet that a representative of the organization attended the meeting.

Project Schedule

All dates, times and locations are subject to change

Bid Due/Bid Opening Date and Time Tuesday May 28th, 2024 at 2:00 p.m.
Bid Opening Location Online Teams Meeting (Click here to login)
Pre-Bid Meeting NON-MANDATORY
Pre-Bid Meeting Date and Time Tuesday May 7th, 2024 at 10:00 a.m.
Pre-Bid Meeting Location Online Teams Meeting (Click here to login)
Pre-Bid Meeting Sign-in Sheet Sign-in Sheet
Deadline for Submission of Questions Prior to Bid Opening Tuesday May 14th, 2024 at 10:00 a.m.
Bid Summary/Notice of Intent to Award
Anticipated Construction Contract Award
Anticipated Construction Start
Project Completion September 6th, 2024

All questions regarding this project should be emailed to the Contract Analyst at mkimpton@springfield-or.gov or you can call at the number listed below. Contact with any other City officials may be grounds for disqualification of the bid.

Contract Analyst: Mariah Kimpton Phone: 541-726-2245 Email: mkimpton@springfield-or.gov

Questions will be reviewed and responses will be posted to the Clarification Log at the link below. If, in the opinion of the City, it is necessary to amend or supplement the Invitation to Bid, an Addendum will be prepared, posted below and notifications sent to all bidders that purchased a bid book and those that attended a Pre-bid Informational Meeting and provided a valid e-mail address.

The City will make every reasonable effort to notify all bidders that have purchased a bid book or attended a Pre-bid Informational Meeting of Addenda, however, it is recommended that bidders routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the bid opening date and time as indicated in the Invitation to Bid without extending the bid opening requirement.

Addendum Number Addendum Date Date/Time Posted
1 5/14/24 5/14/24 at 1:45 pm
2 5/20/24 5/20/24 at 11:10am