P21168 – 2021 Maintenance Hole Rehabilitation

Project Status:

Construction is complete.

Project Leader: Jeff Paschall, City Engineer.
Phone: 541-726-1674
Email: jpaschall@springfield-or.gov
Brock Jabusch
Phone: 541-248-7488

Project Description:

The Maintenance Hole Rehabilitation project consists of Ten (10) maintenance access holes at various locations along South A/Main St between 2nd and 18th St are proposed to have frame adjustment per ODOT standard RD360. Construction activity involves saw-cutting and excavating existing (deteriorated) ACP surrounding the frame, replacing frame and lid, and replacing surround with reinforced, early-strength concrete to match existing road grade creating a smooth traveled surface. The other main component of this project will be temporary traffic control around the various work zones. South A/Main street is heavily trafficked with multiple bus stops adjacent to proposed work zones and the LTD Springfield Station. Using an early strength concrete mix design will benefit temporary traffic control as it is cured and traffic-ready within a few hours after placement. An ODOT miscellaneous permit has been approved for this project, as each work zone is within ODOT right-of-way. Per this permit, lanes shall be opened by 2 p.m. to avoid commuter traffic.

Work will also include construction activities necessary to retrieve a video inspection camera that is stuck in a sanitary sewer service lateral. This additional work shall be coordinated with City of Springfield Operations Department. Activities include saw cutting, excavation to the pipe large enough to allow for shoring if needed, pipe repair, and asphalt restoration to ODOT requirements.

View Abridged Bid Book (2 parts)

Book 1
Book 2

If the pre-bid meeting is listed as MANDATORY bids will not be accepted from bidders unless it can be confirmed by a signature on the Pre-Bid Meeting Sign-in Sheet that a representative of the organization attended the meeting.

Project Schedule

All dates, times and locations are subject to change

Bid Due/Bid Opening Date and Time December 1st, 2021 at 2:00 p.m.
Bid Opening Location Online Teams Meeting (Click here to login)
Pre-Bid Meeting Date and Time November 22nd, 2021 at 10:00 a.m.
Pre-Bid Meeting Location Online Teams Meeting
Pre-Bid Meeting Sign-in Sheet View Sign-in Sheet
Deadline for Submission of Questions Prior to Bid Opening November 24th, 2021 at 10:00 a.m.
Bid Summary/Notice of Intent to Award View Bid Summary/ Notice of Intent to Award
Anticipated Construction Contract Award
Anticipated Construction Start
Project Completion No later than April 30th, 2022

All questions regarding this project should be emailed to the Contracts Analyst at bidsubmittals@springfield-or.gov or you can call at the number listed below. Contact with any other City officials may be grounds for disqualification of the bid.

Contracts Analyst: Amanda Clinton Phone: 541-726-3638 Email: bidsubmittals@springfield-or.gov

Questions will be reviewed and responses will be posted to the Clarification Log at the link below. If, in the opinion of the City, it is necessary to amend or supplement the Invitation to Bid, an Addendum will be prepared, posted below and notifications sent to all bidders that purchased a bid book and those that attended a Pre-bid Informational Meeting and provided a valid e-mail address.

The City will make every reasonable effort to notify all bidders that have purchased a bid book or attended a Pre-bid Informational Meeting of Addenda, however, it is recommended that bidders routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.

Addenda will not be issued within 72 hours of the bid opening date and time as indicated in the Invitation to Bid without extending the bid opening requirement.

View Clarification Log Last Posted: November 23, 2021
Addendum Number Addendum Date Date/Time Posted