Office of the Chief

City of Springfield

225 Fifth Street

Springfield, Oregon 97477

Ph: (541)726-3705        Fax: (541)726-4614

An Affirmative Action/Equal Opportunity Employer



Office of the Chief and Office Assistant


Supervisor: Departmental Assistant – Wendy Polen

Police Department – 230 Fourth St., Springfield, OR 97477

Schedule: Four hour shifts Monday – Friday, 8:00 am to 5:00 pm
Commitment: Minimum commitment is two four-hour shifts/week for six months of service
Objective: To assist the Office of the Chief and the Chief’s Departmental Assistant with a variety of clerical support duties.


Description of Duties

  • Pick up and sort incoming and outgoing mail.
  • Meet and escort Office of the Chief’s guests.
  • Update and manage the Department Directives database.
  • Update and manage the Office of the Chief Public Brief distribution list.
  • Organize and maintain supply area in Office of the Chief and Operations Support.
  • File approved Procurement Card Authorization forms.
  • Other projects and duties as assigned.


  • Ability to pass a background check.
  • Ability to send and receive email from home.
  • Skills in listening and communicating.
  • Basic to intermediate level of computer knowledge/experience.
  • Keyboarding experience.
  • Ability to work with a high degree of accuracy and attention to detail.
  • Willingness to conform to quality control of work and accept feedback.
  • Positive and supportive attitude with people of all backgrounds and abilities.
  • Commitment to comply with confidentiality requirements and police policies
  • Comfortable working within a police environment which sometimes involves people-related emergencies and crisis conflict management.

Physical Requirements

  • Ability to lift, carry and move items up to 25 pounds.
  • Ability to sit or stand for periods of time.

Training and Assignment Preparation

  • Orientation with Volunteer Coordinator and onsite training with supervisor.

Dress Code

  • Business casual or supplied uniform.


Open one of the links below and fill out the form:

General Volunteer Application

Interest Inquiry Application


For additional information, contact KarLynn Akins, Volunteer Coordinator City of Springfield
(541) 726-4652 or



City of Springfield, Oregon

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